Transport Clerk

Simple Recruitment are looking for the right candidate to assist in the provision of financial and administrative service for Transport Service activities

Duties and responsibilities

1. Processing creditor and debtor transactions though manual and ICT systems, involving the raising and matching of purchase orders, delivery tickets and job cards.

2. Assisting with the checking of stock deliveries. Issuing stock via the Fleet Management System on a daily basis.

3. Processing of job card input, including mechanics hours, stock issues and materials purchased and from stock within Fleet Management System.

4. Preparation, photocopying and filing of documents, e.g., servicing sheets, taxi documents, job cards etc.

5. Dealing with telephone enquiries.

6. Providing an efficient reception service, assisting with queries as appropriate.

7. Checking and agreeing receipt of spares.

8. The ordering of stationery, vehicle parts and sundries as required.

9. Arranging public MOT’s and taxi test appointments.

10. Receipt of MOT and taxi test monies from customers, preparation of plates etc.

11. Up-dating computerised and manual taxi records in liaison with Corporate Support Team and Chesterfield Borough Council.

12. Assisting in the efficient administration of documentation, ensuring safety recalls are returned to manufacturer for checking, MOT’s are up-to-date etc.

13. To assist in the covering of key tasks during the absence of other members of staff.

14. To carry out all duties whilst adhering to the Council’s Customer Care policies.

15. Assist in the training and development of members of staff as required.

16. At all times carry out duties and responsibilities in compliance with the Policies, Standing Orders, Financial Regulations, Employee Code of Conduct, Procedure and Constitutions of the Councils. Adhere to Council standards of behaviour and Code of Conduct.

Working conditions

N/A

Physical requirements

· Ability to work within a small busy fleet transport maintenance facility with meet and greet arrangements of internal and external customers

· Occasional driving duties for collection of vehicles/spares.

Corporate Duties and Responsibilities

To familiarise yourself with the principles of, and key Council documents and policies relating to:

· Health and Safety at Work.

· Equality and Diversity.

· Data Protection (Employees must at all times abide by the principles of the UK GDPR, Data Protection Act and Council policy and guidance)

· Customer Service.

· Community Safety (Section 17 of the Crime and Disorder Act requires the Authority and individual employees to consider how community safety can be improved when the functions of the Authority are exercised).

· Safeguarding Vulnerable Adults

· Child Protection Policy.

· Risk Management.